Admission Policies & Procedures
The admission policy and practices are designed to advance the school’s vision, mission, values, and goals.
Process of Admission
- complete an application.
- meet with the school principal and / or head of section.
- submit records related to academics, conduct, health, and learning issues.
- pay processing fees.
- complete an academic assessment at least in English and Math for the American
- Program and at least in English, Math, and Arabic for the Lebanese Program.
- take a Campus tour escorted by a staff member.
- meet with the Head of Learning Support department in case of learning difficulties.
- meet with the IB coordinator if applying to join the IB Diploma Programme.
- schedule another appointment with the principal to discuss outcome of assessed status of admission.
- register.
- submit official records before school begins.
Age Range per Section
- Preschool (3 to 5)
- Primary (6 to 10)
- Middle (10 to 14)
- Senior (15 to 18)
Student’s Age and Placement
Class Size
Class size from Kg1 to KG3 will have a student/teacher ratio of 10 to 1. The number in the rest of the classes shall not exceed 26.
Admission Criteria
By February of the current year, current students must register.
- Siblings must submit applications in January of the current year.
- New students must apply starting January of the current year.
- Students may be accepted at a late date during the academic year for:
- ✔ relocation of residence.
✔ medical/health recommendation.
✔ the appropriate age of a child for the KG1 class.
✔ any other special cases as determined by the school administration
• Current LWIS-AiS students registering in G11 and seeking the IB DP must meet the following requirements:
✔ sufficient language proficiency in the relevant language (English and/or Arabic) as mentioned in the Language Policy
✔ an average of at least 80% in grade 10
✔ an average of at least 80% in courses that are considered pre-requisites for the IB DP courses
✔ recommendation letter from the school counsellor and the Head of High School Section
• New students registering in G11 and seeking the IB DP must meet the following requirements in addition to those mentioned for current LWIS-AiS students:
✔ entrance exams in each chosen IB DP course with a score of at least 80% on each
Notes:
⮚ Students that meet most requirements but not all may seek a conditional acceptance.
⮚ Students with learning difficulties may seek the program, and admission will be determined one student at a time.
Admission Rejection
- behavior history.
- number of students in class/level exceeds the school’s criteria.
- for the child’s special needs cannot be catered for.
- the class is not offered.
- the parents are not fulfilling their obligations.
- failure to comply with the IB DP Honesty Policy.
Provisional Acceptance
- awaiting the official documents.
- awaiting the student’s conduct papers from another school.
- awaiting the student’s final results in a previous school.
- awaiting a medical or psychological evaluation.
- any situation that may affect the student’s legal registration in the Ministry of Education.
Admission Probation
- external medical/psychological referral.
- in class/out of class support program.
- counselling.
- after school tutoring program.
- special program.
- shadow teacher.
Late Registration/Students from Overseas
- proper documents certified from the required agencies for school year transition.
- if coming from a country that follows a different academic year, an attestation that they have been promoted to the next grade.
Students with Special Needs
A. Admission Policy (The total number of special needs students shall not exceed 13% of the student population.)
In addition to the typical admission policy process, we request recent medical and psychological reports to be submitted in addition to a summary of the history of this child from his previous schooling. At this stage, an interview with the child and his family is done by the Head of the Learning Support Department as well as other specialized staff members. Their recommendation is forwarded to the head of section and principal where a final decision is made by the cabinet.
B. Philosophy
Every student at LWIS-Adma International School has the right to learn and is capable of learning. We aim to provide quality individualized education to all students with special needs respecting each as a unique learner. We work with the students in the least restrictive environment making every effort to integrate the student in the mainstream classroom and prepare him/her for life outside the school.
C. Process of Admission
It involves the following steps:
- An interview with the student and family members
- Gathering of background information including student’s academic, health records, and/or special reports
- Checking references
- Academic placement tests in at least English and Math, and sometimes Arabic, French, and Science if needed
- Application to complete
This process involves the principal, heads of sections and relevant teachers, and heads of departments. As for the test design, it is prepared by the relevant academic department and members of that department valuing the necessary skills needed to succeed at the next level.
We aim to:
- treat each student as an individual.
- support the children in the least restrictive environment.
- design an ILP (Individualized Learning Program) tailored for each student according to his/ her ability and needs.
- accept all students whom we feel we are capable of helping.
The Learning Support Department takes care of students who are gifted and those who are slow learners, academically deficient (including ESL), or those who have mild learning difficulties, such as:
- Dyslexia, Dyscalculia
- Mild Down Syndrome
- Mild Autism, Pervasive Developmental Delay
- ADD, ADHD
- Mild Cerebral Palsy
- Speech and Language Disorders Including Hearing Impairment.
Since the focus at school is integration where possible, only children with mild disorders can be admitted. However, we have experienced with profound hearing loss that can be integrated into the classroom supported by a shadow teacher and provided the necessary academic support as well as speech therapy sessions and counseling.
D. Conditions of Acceptance
- The applicant is of the appropriate age and sufficient maturity for his class.
- The applicant’s learning difficulties and other special needs (if any) can be catered for by the school.
- Documents required are submitted on time.
- Students are placed under a provisional acceptance for the first term.
- Parents agree to place their child in the support program if requested by the school and pay the required fees.
The school does not discriminate against applicant’s skin color, race, nationality, ethnic, national origin, religious faith, area of residence, or socio-economic background.
A. At acceptance, parents and guardians agree to abide by the school’s rules and regulations. School’s rules and regulations include and are not limited to:
- fulfilling their responsibilities in terms of payments.
- being liable for a full year fee settlement even if they decide to withdraw before the end of the academic year.
- submitting required documents for acceptance.
- submitting special medical reports.
- attending the parent’s orientation.
- attending the parent-teacher meetings.
- informing the school about any change of family status, address, and contacts.
- following the proper channel for complaints.
- following through with medical and/or psychological tests requested by the school.
- accepting the school’s behavior policy.
B. Circumstances where student’s education will be temporarily deferred, suspended, or cancelled:
- Medical case stating that the student is unable to attend classes
- Unsatisfactory attendance (Refer to the Behavior and Academic Policy.)
- Misbehavior or poor conduct by the student
- Behavior affecting the general learning process of other students
- Lack of payment
- Lack of commitments to education
Confirmation of Enrollment
An attestation will be issued from school for students coming from abroad as soon as all payments and documents are received. The attestation is used as a confirmation of enrollment in order to proceed with the exemption from the Lebanese Program.
Payments
School fees may be paid cash or by direct bank transfer (fresh dollars). Transfer fees debited by the bank will be deducted from the payment. Receipts for bank transfers, international cheques, and charge accounts will be issued at bank settlement.
Refund Policy
- Relocation Abroad
- A Medical Case That Defers the Student from Attending Classes
- Processing Fee
- Development
- Registration
- Uniform
- Bus Registration
- Special Education
- Fees Paid for the Official Documents
- Expenses Paid by the School
Refund Policy
School fees may be paid cash or by direct bank transfer (fresh dollars). Transfer fees debited by the bank will be deducted from the payment. Receipts for bank transfers, international cheques, and charge accounts will be issued at bank settlement.
Financial Aid
- Verification of Address
- Documentary Evidence
- Job Information
- CNSS Information
- Financial Information
- Vehicle Owned
- Other…
Required Documents
The following documents are required with the Student Application Form. Any missing document will result in the application not being processed.
- Completed and signed Student Application Form
- Photocopy of Passport or ID, (Original “Ikhraj Qaid” for all Lebanese applicants)
- Equivalence or Exemption Issued and Certified by the Ministry of Education (where applicable)
- Vaccination Documents for Each Child
- Four Passport Photos
- Processing Fee
Additionally, the following documents are needed:
A. Lebanese Students
- Certified Letter from the Previous School, Certified by the Ministry of Education
- Report Cards from previous school for the Last THREE Years (Grade 1 and up)
- Exemption (if the student is exempted of the Lebanese program)
Note: Lebanese students will be exempted if they have studied for two years abroad in the High School section or for three years in the Elementary or Middle section.
B. Foreign Student or a Student with a Dual Nationality Coming from Abroad
To be exempted from the Lebanese program:
- Letters of Certifications and Transcripts for the Past Three Years from the PreviousSchool(s) certified by:
- Ministry of Education
- Ministry of Foreign Affairs
- Lebanese Embassy abroad
- Passport + Residency in Lebanon for Foreign Students
- Foreign Passport + Lebanese ID for a Student with a Dual Nationality d. Lebanese Passport + Proof for Being Abroad (for Lebanese Students)